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TANZANIA HORTICULTURAL ASSOCIATION (TAHA)
BY LAWS
Name:
The name of the association shall be Tanzania Horticultural Association (TAHA)
Office
The Registered office of TAHA shall be situated at Kanisa Road, Plot No. 8 , House No. 49, Sekei, Arusha Municipality.
Objectives
(i) To promote the Horticulture sector in Tanzania;
(ii) To liaise with external and internal governmental and non-governmental institutions, bodies or persons interested in the sector on behalf of its members;
(iii) To empower members to international standards and certifications as will be deemed necessary and expedient for purposes of attaining and sustaining quality in production;
(iv) To organize a joint purchasing of all goods required by the members and to arrange a joint transportation of such goods so as to maximize efficiency and reduce cost overheads;
(v) To put in place a mechanism for sharing technology and expertise;
(vi) To source top market flower and vegetable seed varieties and devise the appropriate mechanism of production;
(vii) To represent the sector in various for a and defend the interests of its members from undue interferences;
(viii) To organize meetings, seminars, symposia, workshops, exchange visits and study tours aimed at fostering the aims and objects of the Association;
(ix) To liaise cooperate, affiliate and work together with other organizations both in Tanzania and else where having similar aims and objects to those of the Association; and
(x) To raise money by way of donations and subscriptions fees which will cater for the development of the association;
Members of the Board
The members of the board shall comprise of the following: the Chairman, Vice Chairman, Secretary General and Treasurer. There is also an ex-officio (the Executive Officer) who will be present at all meetings of the Board and report directly to the Board
Members of the Board of Directors shall hold the office for a period of 2 years but they will be eligible for re-election for another paid of two years.
Functions of the Board
- Approval of the association budget
- Approve the allocation of the association resources
- Preparing policies to government ministries, donor agencies and other interested parties
- Lobbying government policies
- Reviewing various activities of the association and implementation of procedures
Functions of the Secretariat
- To coordinates correspondences between members
- To arrange/prepare meetings (Ordinary & AGM) for members and representing TAHA members in various fora
- To organize technical training, workgroups, seminars on relevant issues
- To identify possible donors, relevant stakeholders and to develop relationships with them
- To identify problems of TAHA members and assist in solving them
- To negotiate with airlines, ground handlers, bulk suppliers on (airfreight) prices.
- To write various proposals e.g. harmonization of phyto-sanitary services, speeding up registration process chemicals, promotion of Tanzanian horticultural sector, etc.
A person shall cease to be a member of the Board in the following circumstances.
- death
- resignation
- termination by the Board
- Ceases to be a member of the company
- expiry of the terms of office
5. Ordinary meetings of the Board
The TAHA Board shall hold its meetings 4 times a year (after every 3 months) and the dates for the meeting shall be proposed by the Executive Officer and approved by the Board.
6. Annual General Meetings of the Board
The Annual General Meeting of the Association will be convened by the Board prior to 31st December each year, at which the following points will be considered:
a. Consideration, approval and acceptance of the minutes of the preceding and any subsequent Special General Meetings held during the course of the preceding year;
b. Consideration, approval and acceptance of the report of the Board relating to the activities and progress made by the Association in the preceding year;
c. Consideration, approval and acceptance of the audit report for the previous year;
d. Selection of Auditor for the new fiscal year;
e. Election of members ( provided 2 years of term office have lapsed);
f. Consideration and transaction of any other business, which in the discretion of the Board is necessary in the interest of the Association.
7. Membership Structure
TYPES
7.1 Ordinary Members
These are Companies which are registered in Tanzania that produce and or export horticultural goods.
Ordinary members pay annual subscription fees of TZS 500,000.
7.2 Associate Members
These are members who are interested and or involved in the horticultural value chain. They include small holders, equipment & service suppliers, universities, NGO’s etc.
8.0 ANNUAL SUBSRIPTION FEE AND ADMISSION FEE
- Ordinary members pay annual subscription fees of TZS 500,000
- Associate members pay annual subscription fees of TZS 400.000
8.1 NEW MEMBERSHIP
- Upon application and admission into membership, a new member has to pay a membership/admission fee of TZS. 150,000 and the Secretariat shall enter the name of the new member in the books of the association and upon such entry the applicant shall become a member accordingly.
8.2 PAYMENT
- TAHA members will pay their annual subscription fees within 3 months of the beginning of any fiscal year (January to March of every year).
8.2.1 The mode of payment should be as follows;
i) Cash- remitting the annual fees at TAHA Offices
ii) Cheque- under the name TANZANIA HORTICULTURAL ASSOCIATION OR
iii) Depositing the amount in to TAHA Account, Barclays Bank No. 4001490 and providing the secretariat with the paying slip.
9.0 MEMBERSHIP TERMINATION
A company or individual shall cease to be a member of the Association;
i. If it becomes insolvent or goes into liquidation.
ii. if terminated by the Board of Directors upon approval by the AGM if proved conducting any illicit operation(s) detrimental to the image of the sector or association and its membership
iii. if failed to pay its annual subscription fees for a period of 3 consecutive years
iv. upon death of an individual member
v. Resignation by notifying the secretariat in writing.
No right or privilege of any member as such shall be transferable or transmissible, but all such rights and privileges shall cease upon the member ceasing to be such.